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What Role Should a Contractor Play in Water Management?

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While water management is an important topic for any HOA, apartment complex, or city, communities in Southern California must be exceptionally aware of water usage in landscaping. Because of frequent drought periods and water surcharges, monitoring and reducing water usage is good for the environment and the budget. So how can community managers work with a landscaping contractor to make this happen?

One of the most important things when choosing a reputable landscaping contractor to work with on water management for your community or HOA is understanding what should be expected of them. Knowing what questions to ask and services to look for when meeting with a potential landscaping partner will go a long way in making a smart business decision.

Below are some of the tasks that a landscaping contractor should include for any city or housing community in order to cut their water usage and improve water management efforts:

Incorporate Eco-Friendly Landscaping Designs in Common Areas

Working with your landscaping company to incorporate environmentally-conscious design elements into your community’s common areas is one of the best ways to help water management efforts and can provide a unique, attractive landscape that will catch your potential residents’ eye.

Because of the wonderful variety of plants that are native to Southern California, it is possible to have an attractive landscaping design while primarily using plants that do not require excessive amounts of water. A good landscaping contractor will work with you to incorporate eco-friendly elements into your design such as:

  • Replacing grass with high-quality gravel and stone
  • Utilizing succulents into the design, such as cacti or aloe
  • Planting hearty perennial flowers in lieu of ones that require frequent watering
  • Using a dry stream to guide water flow after rains
  • Adding mulch to help the soil retain moisture

As the landscaping company makes updates like this throughout the design, property managers will begin to see a big impact on overall water usage and expenditure for the community.

Have an Expert Knowledge of Plants’ Watering Needs 

When it comes to water management, it is essential to understand the different needs of plants and adjust the watering and maintenance plans accordingly. Your landscaping contractor should be aware of which plants get afternoon sun—making them likely to need more water—or which sections of the lawn are primarily shaded throughout the day.

Having this inherent knowledge of what plants need can go a long way in cutting down on the water usage for the entire community. Choosing to work with a landscaping expert that is local to Southern California and understands the unique needs of this region will be extremely helpful in preventing water from going to waste.

Perform Irrigation Retrofits for the Community

While irrigation is not something that every HOA or apartment complex will be interested in using, it is important to work with a contractor who can perform an irrigation retrofit if that is something the community might decide to do in the future. 

Irrigation systems allow housing communities or cities to obtain detailed control over water usage. They allow water to be turned on and off remotely and allow the flow to be controlled in zones, creating different levels of watering volume. This ensures that every type of plant gets the water it requires, without the waste or over-watering associated with performing a blanketed soaking. This increased efficiency can lead to an extreme reduction in water usage overall.

Keep Up With Regular Maintenace Checks Around Common Areas

When it comes to water usage, even something as small as a single-drip leak or not switching an automated system to new settings when Daylight Savings Time ends can make a big impact if it is left untreated. Especially for communities in Southern California, every drop that is wasted can have an impact on the budget and the overall health of the landscaping work.

Watching for leaking hoses, malfunctioning sprinklers, or cracks in piping are all essential tasks for a landscaping contractor to perform, and it can save the community quite a bit on water management expenses in the long run. Additionally, the landscaping contractor should closely monitor and frequently recalibrate any automated systems based on time of year, angle of sunlight, and other factors that might cause a discrepancy between the water used and what the plants actually need.

Report on Water Usage for the Community

A good landscaping company should not simply reassure you that water is being saved without any evidence—instead, look for a contractor that will be able to provide community managers with clear reports on the impact of your efforts. 

By utilizing monthly reports, quarterly numbers, and year-over-year comparisons, a community manager can see exactly how any changes and updates have impacted their water management budget. Having the reporting and data regarding water usage will be extremely helpful for property managers to assess their water usage and make decisions about any extra steps necessary to reach their target water usage goal.

While community managers have many things to consider when choosing a landscaping contractor to work with, one of the most important things for Southern California HOAs, apartment complexes, or cities to be sure of is that they are choosing a landscaping partner they can trust and that is exceptionally knowledgable of the latest best practices in landscape and water management. Not only does this create a more beautiful and water-efficient community overall, but it also ensures that they are facilitating an environment that their residents will love for years to come.

At Monarch Environmental, we are made up of a team of EPA Water Sense Partners and Certified Water Managers that are passionate about working with community managers to reach their water management goals. If you’d like to learn more about our water management expertise, check out our list of water management services and contact us today.

What Role Does Your Community Manager Play In Managing Your Landscape?

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As a member of a homeowner association (HOA), you likely value a beautiful neighborhood and home. One of the best parts of your membership is that you usually have minimal landscaping responsibilities while being able to enjoy all the benefits of expert maintenance.

Instead of you having to go out and mow the lawn, contractors hired out by your HOA community manager and board bear the brunt of lawn and garden upkeep. Because the landscape is one of the first things you notice when entering any community, it’s crucial that the community manager has the right priorities when it comes to hiring professional landscaping contractors. The role of a community manager should be like conducting an orchestra not playing an instrument. The community manager must understand the needs of the landscape in order to find the right instrument to play the “Landscape”. 

Determining Community Needs

Your community manager is ultimately responsible for enforcing decisions made by your HOA board, as long as they are in line with community bylaws and policies. This means that as soon as the board is in agreement with what their landscaping priorities are, your manager should seek out professional contractors to fulfill these priorities quickly and successfully. 

Landscaping contractors can have a wide range of diverse responsibilities that may change with the seasons. Some key duties of professional landscaping include tree maintenance and emergency tree removal (in times of extreme weather), water and irrigation system management, lawn mowing, pruning, weeding, and general maintenance.

A great way for your community manager to determine the direction for the landscape is to distribute a survey to all members of the community. Your HOA board members may develop a questionnaire that includes questions to determine what homeowners want and need more of, what they can live without, and how important landscaping is in relation to their overall community satisfaction.

Hiring Professional Landscaping Contractors

Once your HOA community manager understands what the residents want and need and is in full agreement with the board members, they should begin to search for contractors. There are many things to keep in mind when searching for highly rated, top quality landscaping maintenance. Your manager should go into each search with prepared questions; how a contractor answers the prioritized questions will quickly determine if they are worth the pre-determined HOA landscaping budget.

“What value can your landscaping company bring to my community?”

This is an important but often overlooked point to be discussed when hiring contractors. In addition to their advertised services such as the standard watering, pruning, and mowing, contracting companies should be able to provide other services that will increase the market value of an HOA neighborhood. Examples include offering regular landscape checkups to determine existing issues and then recommending cost-effective solutions. It’s one thing to maintain the flower beds, but if a contractor can determine which plants would thrive better in your community and make a plan to implement them, your HOA gets an added value and a little extra curb appeal.

“Do you hire subcontractors? What, if any, background checks do you conduct for potential employees?”

Again, this is a question that your HOA manager should be asking any potential landscaping company. It will save time and hassle in the long run if your board is aware that their main contractor hires out various subcontractors for specialized projects. Being aware of main contacts and who to address concerns to, especially if there is a problem with work performed by a subcontractor, will almost always ensure a faster response and more thorough solution.

It’s also important to know if those subcontractors are subjected to the same background checks and/or drug testing that the main landscaping contractors go through. No matter what the process is, having an understanding of it establishes a certain level of trust between HOA members and any contractors working on the property. If the faces aren’t always familiar because there are instances where subcontractors are needed for one-time or specialized projects, it’s reassuring to know that they are trusted and qualified professionals.

Ask Why

Overall, your HOA community manager is responsible for ensuring the assets in the community are managed correctly.

Ask contractors “Why” rather than “How.” 

Why did you choose this field? Why do you want to work with us? This question gets to the heart of that matter and cuts out the marketing material. You want a contractor that knows why they would serve you best not just how. 

This sounds like a lot of work!

Fortunately, there are helpful resources for ensuring this process goes as smoothly as possible. Monarch Environmental works with your HOA community manager and board members to assist in all aspects of hiring landscaping contractors. Monarch understands that quality landscape design has a huge impact on overall community satisfaction, market value, and curb appeal. We strive to ensure that every landscaping priority is met in a timely fashion, well within your community’s budget, and performed in 100% compliance with all HOA bylaws and policies. From pest control to irrigation, Monarch will audit any landscaping work performed by designated contractors to make sure it is complete, safe, and always at the right price.

Call Monarch Environmental at (949) 207-3770 for more information on our quality services, or send us a message on our contact page.